Survey Advantage to speak at Enterprise Print Management User Conference

Wednesday, January 25th, 2012

On May 21st, 2012, President Michael Casey will start off the EPMS User Conference to be held in New Orleans, LA. The presentation will focus on how EPMS software users can now set up a continuous customer feedback process to preserve recurring job revenues, retain more customers, build loyalty, and generate leads. EPMS and Survey Advantage co-developed a process enabling users to automate the customer feedback process to be timely and convenient for print buyers. The conference runs May 21-23. Click here to view all details.

ProBoat Radio Host B.J. Walsh interviews Survey Advantage President on Best Practice Customer Feedback Processes

Thursday, January 19th, 2012

Listen to the MP3 or read the summary. Today more than ever boatyards, marinas, marine manufacturers, and service businesses need to stay connected with their customers. Leveraging today’s technology and setting up a continuous process makes it easy and inexpensive to do. Mike Casey shares best practice techniques with the boating community during this recorded 30 minute interview on ProBoat Radio host B.J. Walsh. To read the summary and key points click here

To listen to the recorded conversation or download the .mp3 file click here

Survey Advantage’s Unique Approach Highlighted in Jamestown Press Newspaper

Thursday, December 22nd, 2011

Islander says surveying customers can help companies flourish
BY KEN SHANE

Michael Casey started doing electronic customer surveys for American Power Conversion in 1993, long before the practice was commonplace. But it wasn’t until 2006 that changes in the marketplace led him to shift the emphasis of his own company from leadership and customer service training to surveying work.

Casey was raised in Narragansett, and after graduating from Narragansett High School he got his bachelor’s degree in resource development. From there he went on to the executive MBA program at University of Rhode Island’s Alton Jones Campus.

After leaving American Power Conversion in 2000, Casey started his own company, which was originally called Progressive Leadership. In the next few years he found himself doing more and more customer survey work on behalf of clients and changed the name of his Jamestown company to Survey Advantage to reflect the shift in emphasis.

Survey Advantage is located on Douglas Street in Jamestown. It provides surveying services to clients in a variety of industries including property management, printing, marine services and hospitality. The main focus of the company is on a program called Customer Pulse. This ongoing program surveys customers (or tenants in the case of property management clients) periodically with short surveys after the client company has provided a service or product. The data is then trended over time so that the client can stay on top of it.

“If they have multiple properties or multiple branches, we’ll benchmark each one against the entire entity, and in some cases against the industry,” Casey said. “So they get a very objective view of how they’re performing.”

As an example, Casey cited a new relationship with a company with 135 locations that does sign making. Casey’s company will contact the company’s customers for feedback each time a sign goes out. “We’ll be able to give them a bird’s-eye view of how they’re doing at a corporate level, but then also down in the trenches with their local owner of a small business.”

While Survey Advantage does seek feedback on a single job, more often the surveys are batch processed wherein a client will provide files on a regular basis that contain the information for all the sales during a certain period of time. Casey’s company will then enter that information into the system and send out surveys to all of the customers at one time.

An important aspect of Casey’s work is managing the frequency of each communication. It is important that each customer is not bombarded with surveys. A time span of 90 to 120 days between survey communications is in place for repeat buyers. The concern is that too many contacts will cause the customers to stop responding. This type of frequency management plan is unique to Casey’s company.

“That’s a problem with the whole online surveying industry,” Casey said. “We’re still trying to figure out how much can we ask someone without ticking them off.”

While surveys are still conducted using paper cards, or through an Internet link provided to customers, the biggest and fastest response by far is to the email surveys. Approximately 30 percent of customers respond, which is well ahead of the other methods.

“The key to it [is that] they’re short, and for the person taking it it’s fast,” Casey said. “With paper there’s an extra step or two, and that hurts your response rate, and the time to get it back.”

Market Pulse is the name of a program employed by Survey Advantage on a project basis, rather than the ongoing work involved in Customer Pulse. Right now the company is conducting an annual survey for customers of the Fortune 500 company, Unilever. The results of these surveys are used by the client company or trade organization as a strategic planning tool.

Casey expects his company to focus more on the Customer Pulse aspect of his company in the future. “It’s an ongoing model,” he said. “It’s low cost, so we can help small business owners, which I love doing. I think anybody should be surveying their customers. You don’t have to be a Fortune 500 company.”

Casey said that it’s “very transactional,” so if there is a problem with a customer, the company can react within minutes of getting the survey.

The expanded focus on the ongoing Customer Pulse effort is due to the fact that the Market Pulse projects tend to be large, and can be overly time consuming for a two-person office like Casey’s. Casey expects to continue to ramp up the company’s efforts in the property management sector because keeping tenants happy in the present environment is more important than ever.

“There’s a huge opportunity in tenant retention,” Casey said. “If someone moves out of an apartment, it costs that property manager $3,000 to $4,000. You lose a month’s rent, and you have to paint the apartment, do maintenance on it, and market it. Sometimes you have to give a concession to get someone in there. When you add all that up, it’s expensive and it hits their bottom line.” (Link)

Survey Advantage Featured in Providence Business News

Friday, November 25th, 2011

Mining data to clients’ advantage
By Patrick Anderson
PBN Staff Writer
The inspiration behind Survey Advantage, a growing survey and market-research company in Jamestown, was born out of crisis – thousands of surge protectors catching on fire 18 years ago.

At the time, Survey Advantage President and founder Michael Casey was running the help call center at American Power Conversion in South Kingstown when some of the electrical manufacturer’s surge protectors began to fail, triggering a major recall.

“We were selling product left and right, but woke up one morning with a quality problem and then a stock problem,” Casey said. “I was managing the call center at the time and we did not have a good system. Hundreds of people were making calls and management didn’t know what to do. We became believers in developing a better real-time system.”

After the experience, APC developed an electronic survey system to monitor product quality and began sorting and tracking call data so that, when future problems arose, the company would know about them before they reached the crisis point.

“We got to where we could track things before they got out of control,” Casey said.
Long after Casey left APC to start his own company, the lessons learned during those anxious days of the 1993 recall are at the heart of what Survey Advantage provides to clients.

Founded in 2000, Survey Advantage provides tailored feedback, market research and data for businesses ranging from marinas, to manufacturers, printers and property managers.

In the case of property management, the sector Casey sees the greatest growth potential in now, Survey Advantage plugs directly into clients’ computer systems. Whenever a tenant moves out or makes a service call they are surveyed about their experience.

The surveys, which take about a minute to complete, are usually done by e-mail and never by telephone, which Casey said those being surveyed find “annoying.”

If there is a serious complaint or a negative review, a notice goes out to the property manager immediately. The rest of the data is used to provide a detailed analytical picture of where the property manager stands in relation to his tenants.

“Right now in property management, there’s a lot of winging it going on with many getting little to no feedback,” Casey said. “When you look at statistics that show for each tenant that does not renew, it costs an average of $4,000 for the landlord in lost revenue, that’s a lot of money if you found out that it was something that, if you had known, you could have fixed.”

Survey Advantage also uses the data to create industry benchmarks for customer or tenant loyalty, so a client using the system can see exactly where they stand compared to their competitors.

For example, in printing, during the third quarter of this year, Survey Advantage reported that, on average, 81 percent of customers surveyed for all companies said they were very likely to recommend the printer to someone else. The highest-scoring printer reached 99 percent.

While Casey declined to discuss specific sales figures, he said Survey Advantage has been growing between 30 and 40 percent on average over the last four years.

Now Casey said Survey Advantage is systematically looking for new industries where the company’s computer systems and survey models could be efficiently scaled up.

“Our strategy is to start working with local companies to achieve a critical mass and then we get introduced to a national company and go from there,” Casey said.

Current clients include Fielding Manufacturing of Cranston, Mustang Survival of Canada and Liberty Sport in New Jersey.

In property management, Survey Advantage’s clients include Picerne Real Estate Group and MPM Property Management in Providence, which credits Survey Advantage with helping maintain a 90 percent occupancy rate in its buildings.

“We chose to partner with Survey Advantage to help develop a feedback process with a high response rate to capture constructive input on where and how we could improve,” said MPM CEO John Macliver in a statement.

Even as his company grows, Casey said he does not want to expand too fast or move too quickly into new industries.To stay focused on its core strengths, Survey Advantage outsources most of its marketing, human resources, sales and other functions.

As for the future, Casey said he sees a business with strong local ties, but an international reach.
“We want to export out of Rhode Island,” Casey said. “We are doing our best to start local and move beyond.” •

From the Nov 21, 2011 edition of Providence Business News

5 Things to Consider When Raising Prices

Monday, July 18th, 2011

Raising Prices? Think your customers will notice? Businesses can learn a ton from the recent Netflix price increase.

You think your industry is changing! The old, crusty movie rental industry is changing even faster. First there was brick and mortar, then mail order, kiosks, on-demand and now iPhone downloads. Netflix has instituted its second major price increase—a 60 percent increase—in less than a year and customers are complaining big time across the Internet.

Netflix is taking a gamble with a bunch of loyal, but less profitable, customers. No one knows how many will walk. No one knows if this is the catalyst for a mass exodus to Redbox or piracy sites, but my guess is that Netflix knows what it is doing. Netflix sent a message to its loss-leading customers, but will there be a backlash? Only time will tell. The company is blending price increases with more value-added service options to approach this challenge.

Raising prices is a fact of life for any business, and how you handle it could make or break you.

A few years ago, a business conducted an annual customer survey noticed several customer complaints about it raising prices. Many said they were buying somewhere else now, and others noted they were shopping around. The owner went on to explain to me that he raised prices about 20 percent over six months because of an ugly lease situation that was putting pressure on his business. He felt he could slowly raise prices unnoticed. Ooops!

It just so happened that sales were slipping as well. The owner immediately went into damage control to explain his situation to key customers in hopes they would understand. He felt he had to delicately explain what was going on in hopes many of his larger customers would stick with him. The better thing would have been to be proactive before or during the time when the increases were happening.

Netflix will be very interesting to follow in the months to come as we learn what happens with drastic price hikes. Blockbuster took out the local movie rental guys with lower prices, Netflix took out Blockbuster by changing the game and lowering prices, and now Redbox is trying to do it again with kiosks and iPhone downloads. Netflix has 22.8 million customers in the United States, but Redbox is growing like a weed—it currently has 27,000 kiosks, an established iPhone application download strategy with over 1 million downloads already, and recently rented its billionth movie.

While I don’t pretend to be a movie expert since it’s been 25 years since I stepped foot in a movie theater, this dynamic is going to be interesting to watch from a pricing viewpoint. Whether cleaning carpets, making cabinetry, printing or renting movies, pricing strategies change, and you need to be prepared. Call me weird for not appreciating movies, but I think everyone else is weird for not fishing for hours on end. My wife and friends just don’t get it!

Five things to consider when raising prices.

1) Have a roll-out strategy that gives customers options. Analyze the worst case scenario and prepare for it.

It appears that Netflix knows it will lose customers with its most recent price change. The business mentioned earlier underestimated the impact of a quiet price increase. Setup some pricing models, look at each larger customer individually, and decide if you will lose the business. Decide and don’t look back, but also watch what happens in the market, take a pulse maybe with shorter surveys after jobs go out to understand customers’ impression of the experience, watch your win/loss ratio on bids, and have an adjustment plan ready if needed.

2) Go overboard preparing and managing the communications strategy with your most profitable, loyal and largest-revenue customers.

Let’s look at each of these three scenarios separately:

a) Your most profitable customers may not be the biggest, but they are buying the services and products that make you the most money. It seems that Netflix looked at this and raised prices accordingly—so as not to tick off profitable customers, but instead tick off its lower end customers. At least it appears that’s what the company is doing out of the gate.

b) Have a plan for the top 20 percent of your customer base that generates 80 percent of your revenue. My guess is that Netflix looked into this and priced its lower end services knowing it would lose those customers.

c) Be careful not to tick off your loyal customers. Word of mouth and social networking sites can make or break you. In my opinion, Netflix has the biggest issue here. It had a very loyal customer base within the 22.8 million subscribers. Customers who have been with the service since day one feel betrayed; they feel the company is jacking up profits and no longer cares about the customer. These customers are magnifying their dissatisfaction across the Internet. I believe Netflix could have explained its reasons for the pricing strategy change better, but what do I know. I’m not a movie guy!

3) Don’t underestimate word of mouth.

Customers will share with others. Have a strategy for communicating to everyone and letting them know what is going on. It may not be a popular decision, but by showing the value-add and how you are justifying the higher prices, customers hopefully will understand. Have a public relations plan in place whether you are a small, $1 million shop or multimillion shop.

Netflix is being hammered right now across Facebook and Twitter, and hoping it can weather this storm. Assume that customers will notice the price increase and be proactive explaining the reason for them. Be visible with a consistent message.

4) Have integrity.

Prices will continue to go up. Bread is no longer a nickel, a gallon of gas is no longer $.35, and you can no longer buy a house for $3,000. Still, you must have integrity, a logical reason for raising prices and appreciate how the customer will react.

I will never forget my first customer service job. Our new, “turnaround expert” VP of sales came to me explaining that sales were way off and that I needed to double the price on a custom product we made for one of my customers. As a green-behind-the-ears 23-year-old, I said, “Okey Dokey Boss! I’ll do my best to be nice as I drop the bomb.”

I called the customer back with a $180,000 price instead of the normal $90,000. It went over like a lead balloon. The company had no other choice but to accept the price because we were the single source. Its buyer did say she would get even, felt betrayed and would proactively look for a second source. My employer was short sighted, I lost confidence in my employer, and I left within a year.

5) Try gradual price increases over time whenever possible.

The key is to have discipline in raising prices slowly whenever possible, or at least having a method to your madness. Also, be ready to explain the reasons for the price increases if you are asked.

Netflix has had two significant price increases in a year and customers noticed. I don’t fully understand why it couldn’t increase prices in small increments over time. I’m not a movie guy. Maybe the company doesn’t have the luxury just like the business I referenced above, but whenever possible you should try to keep your pricing up with inflation and rising costs, instead of waking up one day and noticing that you’re way out of whack and now need to get back in line with a singe huge adjustment.

The bottom line is to have integrity, be prepared with a plan, and be ready with a solid answer for customers. For small pricing changes, you may not need to broadcast them like Netflix, but be ready with an answer when asked. Train your sales people to be able to handle objections or attack it head on if you believe the increase will be noticed.

I hope this helps, and good luck with your price adjustment strategies.

Top 5 good, bad and ugly customer contact practices

Tuesday, June 14th, 2011

After getting my fifth useless e-blast from a vendor partner this week, I started opting out of everything I received from my vendor partners because of pure frustration. I buy from them, but they hit me too hard with thoughtless messages. Sorry, partners, but too much of a good thing poisoned this communication channel with me.

I get the feeling these vendors care more about campaign success than me. They don’t get in the ball park of my needs. I feel someone is behind their e-blast software, saying, “More is better. Grab more e-mails, send more messages. Send more and something will stick. Throw any e-mail we find on a business card in the rubbish or parking lot, or scraped from the Internet! Throw it into that massive pool of ever-growing e-mails mixing customers with prospects.”

This “blast, blast, blast” mentality is sending a message to me that campaigns are more important than customer relationships, cost saving is king, covering everything the company does in one e-mail is efficient, and it is not important to know who the customer is. They don’t know who the customer is and don’t care, because they just want to sell more stuff.

Seriously, we have all made mistakes with e-blasts like the best of them, so I should not throw stones while living in my glass house. But we all need to learn and adjust. It’s challenging, but I believe it is critical to categorize customers when conducting e-blasts and direct mail. Begin with a defined process, a discipline, and the right customer relationship management (CRM) software. Then get to know your customers and segment appropriately. Don’t forget to train sales reps on the importance of this information and how information will be used. Don’t go nuts categorizing customers into three or four categories or you will lose your mind managing who got what e-blast and when.

Simplify based on customer information that will help you send messages that build relationships rather than destroy them. Send information to them that they will probably be interested in. You might want to break your list by region, industry vertical, networking group, relationship or self-selected interests. Segmenting your customer list is just as important as segmenting prospect lists. Be careful not to over communicate with e-blasts. They might not opt out because they know you and like you, but instead they will hit “delete” because they are numb and disinterested. Get feedback from customers on what they like. Customer opt outs can be misleading because customers want to be nice to you.

Top 5 “Good” practices

1. Take time to map your customer base and how you should segment.

2. Do not segment your list too much, so you can manage frequency of e-blasts at the individual level.

3. Create a process for segmenting as new customers come online.

4. Invest in a good CRM to support your current and future needs.

5. Train your staff, explain the benefits and monitor the process.

Top 5 “Bad” practices

1. Hacking something together that is not sustainable and falls out of tune quickly.

2. Not knowing who you blasted to and when, so you have no controls and you over-blast.

3. Poor staff training, so no one knows what is going on and the segmentation is not working.

4. No measurements. Getting some results from e-blasting can lead you to think, incorrectly, that you are doing a good job.

5. Not investing in a good CRM with a mapped out process, resulting in a poor foundation.

Top 5 “Ugly” practices

1. Not e-blasting because you are afraid of over e-blasting.

2. Thinking e-blasting is a fad.

3. Saying you will get a handle on your customer e-mails next year.

4. Sending out dead links or ugly content.

5. Having your customer e-mail list decentralized in multiple computers, laptops and personal accounts.

It’s not easy, but planning, setting up and managing your customer e-blast process will help cultivate better relationships. It all starts with knowing your customer at the individual level, respecting his or her appetite for your information, and sending content of specific interest. Good luck and I hope this helps us as we move forward into this continuously evolving e-blast world.

Dan the Print Buyer is Cutting $30K from Print Budget

Friday, May 20th, 2011

Are you ready when your Dan does this? Here is Print Buyer Dan’s post today to his 30,000 peers who are on a listserv with me. Pretty scary stuff if you only offer print and mailing services. I did not add or subtract one word from this post. Take it for what it is worth.
________________________________________

May 19, 2011 post:
We’re looking to save about $30,000 annually by drastically cutting back on the number of printed mailings that we do for our 11 chapters. They collectively run 50+ seminars annually, but we believe that we can maintain or increase attendance using electronic communication almost exclusively. One of our chapters voluntarily agreed to suspend print mailings this past year and saw no decrease in attendance.

I’m presenting my proposal to all the chapters in about one month. So, my questions are, has anyone gone down this road before and what were the results and does anyone have a template for this type of proposal?

Any help is greatly appreciated. Thank you.
________________________________________

Darn it Dan! Why can’t you just quietly cut volumes and not educate your peers and push print volumes down faster? Seriously, posts like this are a daily occurrence today. We all better get our heads out of the sand and diversify or aggressively take from competitors.

The writing is on the wall. Print volumes will continue to drop and Dan is not helping with his promotion and suggestions to cut print! Only printers who embrace change will succeed. If you are reading this, you are probably not near retirement and still in the game and want to stay in business.

How is Dan’s printer going to digest a loss of $30,000 in revenue unless it is taking print from its competitors at a faster rate, buying out weaker printers, or diversifying to help this association client with an overall marketing plan to drive attendance as a strategic marketing partner? Pick your strategy and position yourself to ride the wave of change.

I hope this helps those out there wondering why print volumes have dropped so drastically. Volumes will not return to pre-recession revenues. Get motivated to change and act now. Selling more print is not going to get easier.

Survey Advantage to present at CPrint® International’s Annual Sales Summit

Wednesday, May 18th, 2011

CPrint® International has invited Survey Advantage, a leading provider of print buyer loyalty and market research services, to share best practice loyalty and lead generation practices. The presentation by Michael Casey, President of Survey Advantage, is part of CPrint’s Sales Summit to be held June 8 to 11, 2011 in Schaumburg, IL.

“The CPrint® Sales Summit is the one time per year where CPrint® Affiliates meet to learn the advanced selling techniques that will propel their business for the next twelve months. Due to CPrint®’s unique relationship with its vendors, technology and training are often released here first, before the rest of the industry ever knows it exists. And, with the velocity of change today, even six months is a tremendous head start.” said Todd Nuckols, President of CPrint® International.

The presentation “Easy ways to generate leads and preserves recurring revenues.” will offer advice on how to leverage Printer’s Plan™, EFI Printsmith™, printLEADER™, and Printer’s Plus™ software to enhance and automate revenue preservation and lead generation strategies.

Michael Casey, President of Survey Advantage adds “Many family run printers benefit from CPrint’s hands on approach during these challenging times. We are happy to be able to educate their affiliates on how to leverage their existing technology to keep the pulse of every customer, know when loyalty is slipping, and generate leads.”

About CPrint® International
CPrint® International offers onsite consulting, mentored board meetings and professional training conferences and courses in print shop production and sales have been successful in helping family-based businesses become profitable and prosper. CPrint® helps our affiliates reach a higher level of competitiveness in their individual markets. Visit www.cprint.org for details.

About Survey Advantage
Survey Advantage is the leading provider of customer research, customer retention, and lead generation programs for the graphic communications industry. CustomerPulse™ and MarketPulse™ were designed in partnership with the industry to improve productivity by helping operations manage their customer relations and overall operational effectiveness. Additional information may be obtained by visiting www.surveyadvantage.com/printers.

Have one or two big customers? Beware

Thursday, April 28th, 2011

Beware of thinking it is very profitable to have a few big customers who you get to know extremely well, who are easy to do business with, who give you most of the work, and are like family. Long term you lose. Today I decided to call a business owner I started speaking with back in 2007. This business was in Huntington Beach California. That is right, was a business at least until September, 2010 which was the last time we connected.

Back in 2007 I met the owner after speaking at a conference. They mentioned they liked the idea of surveying customers, but they really only have one big customer who represents about 80% of his business. My first reaction was “You’re nuts! Isn’t that scary?” With a smile he said yes to some degree, but his business is very profitable and the customer is like family, they get all the business, he know the executives, and they are easy to work with. He just wished all the other smaller customers were that way. He said the business was easy to manage this way.

Fast forward to September, 2010. I noticed he signed up to attend a webinar I was giving, but never showed. I thought maybe he was busy, but for the past six months I wondered how he was doing over the last three years. Did he still have that one big customer? Had he diversified, found other customers, was he doing well after this horrible recession?

Today, April 28, 2011 I decided to pick up the phone to see how he was doing. When I called I got the disconnected phone message. At first I thought I dialed it wrong so I dialed again. Same result. I went to his website and got the “no website found message”. Then went to Google and found a nice Google map with the little flag sitting there with his business name nicely indexed with the exact phone number I just tried twice. A business is dead, but still registers as a viable business on the web. Feels kinda creepy. No one is home or alive for that matter. My last thought was that maybe another business bought them, but I doubt it because that business would be smart enough to redirect the phone number and website. Also, no one in the right mind would buy a printer who only had one big customer who probably went south in the recession or had something else bad happen to them. They are gone. Another business bites the dust.

No management team can afford sit still, get complacent, milk the cash cow, and get comfortable. It is a tough world out there. Beware of someone moving faster than you in your industry. Refine and reinvent. I hope this example helps those businesses out there change their thinking if riding on only a few large customers to make revenue targets, and instead think about how they can diversify the business to have a healthier foundation. It doesn’t happen overnight, but with discipline and perseverance you can build a balanced base of business to stay healthy over time.

Enterprise COO, Craig Andersen, interviews Survey Advantage President, Michael Casey on how to drive customer retention, loyalty, and sales leads

Monday, March 28th, 2011

Recorded interview reveals best practice techniques on how to keep the pulse of customers, drive loyalty, increase retention, and generate more selling opportunities. This interview outlines best practice survey techniques and case studies. Recorded video