First Impressions Make or Break Deals, 5 things to consider
Customers and prospects are watching you. How do you know if your house is in order? Are you prepared to court new business? Let’s start with the basics.
1) Phone systems and plain ‘ol etiquette
Think of your customer’s experience when calling you. Today I called a customer and got “Hello”. That was it! I asked if I had the right place because it didn’t sound like the $5 million business I’ve learned to know and love. I made the mistake of googling their company in a rush and found their phone number on the top of search listing. It was their manufacturing plant phone number. Darn iPhone app! I got the supervisor who was nice, but not a good first impression, and not the number that should be on top of your SEO goals! You may want to ask yourself the following questions and check the following.
• How does my phone tree navigation work when prompting callers?
• Do I have my people trained on how to answer the phone properly?
• Is it easy to get to someone when they call us?
• How many incoming phone lines do I have and are they all operating properly?
Call and check out your competitor’s first impression. The best example of phone etiquette for a y large business is Cox (www.cox.com ). This Fortune 500 company is amazing. Whenever I call for service they make it easy for me to business with them and show they care. I am sure others have had horrible experiences with them and posted to www.yelp.com, but for 20 years now they have treated me right. I think it is amazing how well they make me feel unique and special with such a large customer base and diverse product line. Just last week I had a problem with my home phone going dead and they stuck with, sent someone out, fix it, followed up, and went above and beyond. Pretty cool and they “wowed” me again.
2) Website presence
After receiving a call from a company this week I mentioned that they looked like a nice size operation of 25 to 30 people. The president came back almost offended saying they had 150 employees. I should never have assumed, but I explained that in their company picture on the website had 25 to 30 people standing in front of his front door. It looked like a company portrait. Also, the website did not look like one for a 150 employee operation. Earlier in the week I was looking at a company’s home page and it had a picture of the front of their building. It looked like condemned property in the low rent district in the city. “Not good” as Chevy Chase said in Caddy Shack. Highlight the positives on your website. Things to consider.
• Portray your image, culture, personality.
• Be informative and show you are on the move. Keep web content fresh.
• Pick a platform for quick and easy content management.
Check out your competitors. Good examples for let’s say the printing industry are www.thinkpatented.com or www.sorrentomesa.com. They approach it differently, but you see a progressive, thoughtful approach that is inviting for a prospective buyer or customer.
3) E-mail footers
This may sound basic, but you have an opportunity beyond the basic email message. Thoughtful footers keep customers up to date, invite them to your social media groups, and share news. Don’t go crazy adding another email to the email with a lengthy footer, but a thoughtful email footer can help e-mail recipients. Think like the customer. Things to consider.
• Twitter, facebook, linked in, YouTube icons nicely lined up
• Include your website URL or your logo with a hyperlink to your website. Fancy!
• Your title, phone, email address
• Maybe a picture of yourself. This is a tough one and the jury is still out if this tacky
4) Building appearance
Recently I was reviewing survey comments for a property management firm who surveyed tenants. One comment was “dog poop on front steps for two weeks now.” We both laughed at first wondering why the tenant didn’t just scoop it up, but we both understood they were making a point. It is the property management company’s job. Another comment was “weeds were taller than the shrubs until last week when they were cut”. How does your building look? Don’t let your hair down too much.
• How is your landscaping company doing?
• Are you putting your best foot forward when people come into your lobby?
• What areas may customers see? Any dirty laundry hanging around?
• How do the floors and bathrooms look? Clean high traffic areas often.
• Does your place look like it is run by someone organized, disciplined, predictable, and reliable? That is the kind of printer everyone wants.
5) Packages and delivery
How well trained are your delivery people? Do you know how well they are treating customers? Do you know how your packages look when delivered? Is the appearance of every package predictable? A small, but best in class, business puts most products for delivery in branded boxes, have a tag line “We care”, and has a survey URL very visible on the box to show they are open to hearing feedback. Delivery people can make or break you. Delivery people are customer service people no matter how you slice it. They need to greet, be respectful, and represent your business. Last year an owner shared with me that they almost lost a major customer because their driver kept delivering to the wrong address even after the customer asked numerous times to bring it to the right address. Grumpy delivery people or chronic complainers don’t help much either. Pick happy, enjoyable to be around, people who can roll with the punches and are “customer centered”. Make sure their appearance is sharp for a positive first impression. You may want to invest in embroidered shirts for two reasons; to show you can embroider for them and, to build your brand.
So here is the homework for the week! Do a few tests and investigate how well your first impressions are. I’m sure I got weak links and skeletons in my closet. Time for all of us to get cracking. Inspect what you expect.